Frequently Asked Questions

Are outside catering vendors permitted?

Yes, groups booking the banquet room are welcome to bring in their own caterer. A designated catering kitchen is available.


I want an outdoor ceremony, However if the weather is not permitting, do you have an alternate venue?

Yes, the clubhouse’s covered patio is available, unless there is an event already taking place.


Do you provide transportation from the Vail Village and Lionshead hotel areas?

No, however many of the hotels provide a free courtesy shuttle to those guests staying at their property.


Will we have access to the venue for a rehearsal?

We will try to accommodate our guests based on their needs. However, there is no guarantee that the venue will be available for a rehearsal unless you have booked it.


Is there power available for the Wedding Island?

There is no power available on the Wedding Island, and only acoustic music is allowed.


Will there be a tasting for our event prior to final menu selection?

Yes, a menu tasting will be provided.


Does the Vail Golf & Nordic Clubhouse have an AV sound system?

Yes, we do have a basic AV sound system.


Can we purchase additional hours?

Yes.

Who is responsible for setting up and taking down decorations?

The client is responsible for all decorations as well as set-up and breakdown.


When can we and our vendors arrive on the property?

At the beginning of your scheduled time block.


What time should I have my guests arrive for the ceremony?

It is advised that guests arrive at least 30 minutes prior to the ceremony.


Are other events scheduled on the same day?

Yes.


What is your canceLlation policy?

The reservation deposit is 50% of the usage fee and is non-refundable.


Is there heating available for the Wedding Island and/or lawn?

The clubhouse does not provide heating, but heaters may be rented from local party rental companies.


When does the eight-hour block of time begin?

Time blocks begin at the requested time with set-up and breakdown included within the time allotted.